admin assistant Jobs in `ajman United Arab Emirates

admin assistant

administrative assistant

DKG DIVING SERVIC

Job DescriptionAdministrative Assistant -DKG Diving Service LLC AjmanJob SummaryThe Administrative Manager will be responsible for overseeing the central administrative functions necessary to support DKG Diving Service LLC&rsquo;s complex, international commercial diving operations (Air, Mixed Gas, Saturation Diving) across the Middle East, India, and Southeast Asia. This role is pivotal in ensuring regulatory compliance, efficient manpower and equipment logistics, and meticulous documentation and record-keeping for projects serving the Marine, Shipping, and Offshore Oil &amp; Gas sectors.Key Responsibilities1. Manpower &amp; Personnel Administration<ul><li>Diver Certification and Compliance: Maintain a comprehensive and current database of all operational personnel, ensuring all commercial divers and technicians hold valid, in-date certifications (IMCA, ADAS, HSE, ADCI, Classification Society endorsements, medicals, etc.).</li><li>Logistics Coordination: Manage the end-to-end travel logistics for dive teams, including visas, international work permits, flights, and accommodation for deployment to vessels, rigs, and remote project sites.</li><li>HR Liaison: Coordinate with the HR department on administrative tasks related to personnel on rotation, including timesheet approval, onboarding/offboarding documentation, and mandatory training scheduling.</li><li>Payroll Support: Provide verified personnel and project-hour data to the Accounts department for accurate and timely payroll processing.</li></ul>2. Operational &amp; Project Support<ul><li>Equipment Documentation: Oversee the administrative record-keeping for all major diving equipment (Saturation Systems, LARS, Air/Gas Spreads), including maintenance logs, calibration certificates, and certification expiry dates, ensuring readiness for client audits and vessel mobilization.</li><li>Procurement &amp; Inventory: Manage the sourcing, purchasing, and inventory of critical office supplies, spare parts, and consumables required for both office function and project mobilizations.</li><li>Vendor Management: Handle administrative relationships with key external vendors, suppliers, and service providers (e.g., travel agents, accommodation providers, freight forwarders), including contract filing and invoice processing.</li><li>Tender/Bid Support: Provide essential administrative support to the Business Development team by preparing, organizing, and ensuring the completeness of company profile documents, certifications, and licenses required for tender submissions.</li></ul>3. Compliance, Finance, &amp; General Office Management<ul><li>Corporate Document Control: Ensure all company legal documents, trade licenses, ISO certifications, and Classification Society approvals (e.g., IACS members) are valid, filed, and easily retrievable for immediate audit requirements.</li><li>Office Operations: Oversee the daily operations of the office, including managing the administrative team, coordinating meetings, and handling incoming/outgoing correspondence.</li><li>Budget Support: Assist the finance department with expense tracking, petty cash management, and compiling administrative budget reports.</li><li>Confidentiality: Handle highly sensitive commercial, personnel, and client data with the utmost discretion and ensure compliance with internal data protection policies.</li></ul>4. Required Qualifications &amp; Skills<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Experience: Minimum 3-4 years of progressive administrative experience, with a significant portion in a technical service environment such as Offshore Oil &amp; Gas, Maritime, Engineering, or Commercial Diving.</li><li>Technical Acumen: Familiarity with the terminology and administrative requirements of the commercial diving industry (e.g., IMCA guidelines, IACS documentation, Saturation Diving logistics).</li><li>Software Proficiency: Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) and experience for tracking personnel and assets.</li><li>Core Skills: Exceptional organizational, multi-tasking, and communication skills; high attention to detail is critical for compliance and certification management.</li></ul>About DKG Diving Services LLC:DKG Diving Group First Commercial Diving Company was Incorporated in 2014 in Mumbai, India.Company Founded with a clear vision to deliver Quality, Cost-Effective, Standardized, and Safe underwater solutions. From the very beginning, DKG positioned itself not merely as a serviceprovider, but as a trusted extension of its Clients, Committed to Supporting Company Owners and Operators with Reliable and Professional Subsea Services.Through Continuous Dedication, Technical Expertise, and Consistent Client Satisfaction, DKGDiving Group has grown into a leading name in the underwater and subsea service industry.Over the years, the company has successfully expanded its presence across the Middle East,India, South East Asia and East Africa, and now operates from its registered offices in India, the United Arab Emirates, Saudi Arabia, Qatar, Oman, and East Africa.The Strength of DKG Diving Group lies in its People and Resources. So, Company has assembledteams of Highly Trained, Certified, and Motivated Professionals who are supported by state-of-the-art diving equipment / systems, advanced tools, and world-class certifications. DKG&rsquo;sexpertise covers all aspects of Air, Mixed Gas, and Saturation Diving Services for Subsea.Construction, Inspection, Repair and Maintenance work, Underwater Engineering, ProjectManagement, Marine Support, ROV Support and Consultancy etc. Every Operation is executed in strict compliance with International Standards and Regulatory Frameworks such as IMCA, ADAS, ADCI, HSE, and IMO, Ensuring the Highest Levels of Safety, Reliability and Operational Excellence.At the heart of DKG&rsquo;s philosophy lie the Company&rsquo;s Core Values represented by the acronymF.I.R.S.T &mdash; Financial Discipline, Integrity and Honesty, Respect for Employees, Customers andSuppliers, Safety, and Technical Leadership. These values form the foundation of DKG&rsquo;s Culture and Guide Every Decision, Ensuring Transparency, Flexibility, and Loyalty in Business Operations.&middot; Diving Services&middot; Diving Training Equipment -&middot; Sales &amp; Rental&middot; Manpower SupplyJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthAbility to commute/relocate:<ul><li>Ajman: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>4years: 3 years (Preferred)</li></ul>Language:<ul><li>excellent English Communication (Preferred)</li></ul>

Administrative Assistant

DROOB AL SHAMS TECHNICAL SERVICES

Female admin for facilities management companyImmediate joining is required.Requirements:<ul><li>Should stay in Rowdha,Ajman</li><li>Husband visa</li><li>Cash handling</li><li>Fluent in Hindi and Arabic is must</li></ul>Contact:0521824195Job Type: Full-timeJob Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthExperience:<ul><li>painter: 1 year (Preferred)</li></ul>

PulseMediaNL

<div>
 Position Overview
 
 
 We are seeking a dependable and detail-oriented Entry-Level Administrative Assistant to support remote operations and administrative workflows across regional teams serving the MENA region, including UAE, Qatar, and Saudi Arabia.
 
 
 This role is ideal for individuals who perform well in structured environments, enjoy organizing information, and take pride in accuracy, consistency, and follow-through.
 
 
 You will assist with day-to-day operational tasks such as maintaining records, updating trackers, organizing data, monitoring task progress, and ensuring documentation is complete and well maintained. This position offers a strong entry point into administration, operations support, or coordination, with clear expectations and opportunities for growth.
 
 
 Extensive prior experience is not required. Success in this role depends on attention to detail, comfort with repetitive tasks, strong organizational skills, and proactive communication when information is unclear or incomplete.
 
 
 Key Responsibilities
 
 
 Administrative Data Management
 
 
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 Update and maintain spreadsheets and internal records daily
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 Review entries to ensure accuracy, completeness, and consistency
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 Standardize formatting across records (names, contact details, regions, identifiers, notes)
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 Identify and correct errors, duplicates, or incomplete data
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 Flag missing or inconsistent information for follow-up
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 Maintain clean, structured datasets to support reporting and operations
 
 
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 Task &amp; Request Coordination
 
 
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 Review incoming administrative requests and categorize appropriately
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 Route tasks to the appropriate team members based on established workflows
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 Track progress from assignment to completion
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 Follow up on overdue or incomplete items to ensure timely resolution
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 Maintain clear documentation of task status and outcomes
 
 
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 Tracking, Logs &amp; Reporting
 
 
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 Maintain operational trackers for completed, pending, and in-progress work
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 Log daily activities, updates, and follow-up items
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 Prepare brief daily or periodic summaries outlining progress and outstanding tasks
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 Identify recurring issues or data gaps and escalate patterns for improvement
 
 
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 Scheduling &amp; Coordination Support
 
 
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 Assist with scheduling support, including confirming availability
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 Update calendars and internal schedules based on instructions
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 Send reminders and confirmations to ensure deadlines are met
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 Track completion of onboarding steps, internal checklists, or operational milestones
 
 
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 Quality Assurance &amp; Record Accuracy
 
 
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 Review work before submission to ensure accuracy and compliance with guidelines
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 Maintain consistent file naming conventions and organized folder structures
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 Keep records updated, accessible, and well maintained
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 Support operational efficiency by ensuring systems remain clean and reliable
 
 
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 Performance Expectations
 
 
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 High accuracy with minimal errors
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 Consistent daily output and reliable task completion
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 Clear, timely communication when blocked or missing information
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 Strong organizational discipline and file management habits
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 Ability to follow standard operating procedures (SOPs) precisely
 
 
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 Required Qualifications
 
 
 
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 Comfortable using Google Sheets or Microsoft Excel
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 Strong attention to detail and ability to follow written instructions
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 Basic written communication skills
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 Ability to work independently in a remote environment
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 Reliable internet connection and access to a suitable computer
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 Entry-level candidates welcome (training and guidance provided)
 
 
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 Work Details
 
 
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 Location: Fully remote (work from home)
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 Schedule: Flexible scheduling windows with consistent availability required
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 Hours: Full-time or part-time options based on workload and project needs
 
 
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 Growth &amp; Development
 
 
 This role provides hands-on exposure to operational workflows, administrative systems, data management, and task coordination. Strong performance may lead to advancement into roles such as Senior Administrative Assistant, Operations Coordinator, Quality Assurance Support, or Team Lead, depending on business needs and individual performance.
</div>

Entry-Level Administrative Assistant Operations Support (Remote)

PulseMediaNL (APAC REGION)

<div>
 Position Overview
 
 
 We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant to support remote operational activities across teams serving the MENA region and broader markets, including the UAE, Qatar, and Saudi Arabia. This fully remote opportunity is ideal for individuals who thrive in structured environments, value organization, and are comfortable managing responsibilities independently while maintaining high standards of accuracy.
 
 
 In this role, you will contribute directly to the efficiency of daily business operations by ensuring administrative systems remain organized, updated, and aligned with established internal procedures. Your work will support cross-regional coordination by maintaining accurate records, tracking workflows, and preserving documentation standards. Strong organizational habits, consistency, and reliability are essential for success.
 
 
 This position is well suited for candidates beginning their professional journey in administrative support, remote coordination, or operational assistance. Prior experience is welcomed but not required. Comprehensive onboarding and clear process documentation will be provided to ensure you understand expectations, tools, and workflow standards. Success in this role depends primarily on dependability, attention to detail, and the ability to carefully follow structured procedures.
 
 
 
 Primary Responsibilities
 
 
 
 Administrative Record Maintenance
 
 
 You will manage and update structured administrative records that support reporting and internal operations. This includes working daily with spreadsheets in Google Sheets or Microsoft Excel, reviewing entries for completeness and formatting consistency, and correcting obvious discrepancies. Standardizing naming conventions, regional identifiers, and folder structures will be part of your routine responsibilities. You will also identify missing or unclear data and flag it appropriately for follow-up. Maintaining clean, accurate datasets is critical to supporting reliable reporting and operational decision-making.
 
 
 Workflow Coordination Support
 
 
 You will assist in organizing incoming requests and ensuring tasks are properly categorized within established internal systems. Responsibilities include routing assignments to appropriate team members, tracking task progress, and following up on incomplete or delayed items. Clear written communication will be necessary when clarifying instructions or requesting additional information. Your coordination efforts will help maintain transparency and accountability across distributed teams.
 
 
 Operational Tracking and Reporting
 
 
 Maintaining accurate trackers that reflect ongoing, completed, and pending work will be part of your daily workflow. You will log updates, document issues, and record items requiring further attention. Periodically, you may prepare brief summaries outlining task progress and outstanding items. Identifying recurring data inconsistencies or workflow inefficiencies and escalating them appropriately will contribute to continuous operational improvement.
 
 
 Scheduling and Administrative Coordination
 
 
 When required, you will provide light coordination support such as updating shared calendars, confirming availability, sending deadline reminders, and tracking onboarding steps or project milestones. Ensuring administrative timelines move forward smoothly will require careful organization and consistent follow-through.
 
 
 Documentation and Quality Standards
 
 
 A core component of this role is maintaining documentation integrity. You will review your work prior to submission to ensure alignment with internal formatting standards and procedural guidelines. Keeping shared folders organized and ensuring documentation remains accessible and consistently structured will help preserve operational efficiency. Adherence to standard operating procedures is expected at all times.
 
 
 Performance Expectations
 
 
 Successful candidates demonstrate high accuracy with minimal errors, steady daily productivity, and dependable task completion. You should be comfortable working independently in a remote setting while maintaining accountability. Clear written communication when encountering obstacles is essential. The ability to execute repetitive administrative processes with precision and consistency is critical to long-term success in this role.
 
 
 
 Qualifications
 
 
 
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 Basic proficiency in Google Sheets or Microsoft Excel
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 Strong written communication skills
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 High attention to detail and organizational discipline
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 Ability to carefully follow structured written instructions
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 Comfortable working independently in a remote environment
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 Reliable internet connection and appropriate home workspace setup
 
 
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 This is an entry-level role, and structured training will be provided.
 
 
 Work Structure
 
 
 This is a fully remote position supporting regional teams across the MENA region, including the UAE, Qatar, and Saudi Arabia. Flexible scheduling options may be available; however, consistency and reliability are required. Both full-time and part-time arrangements may be considered based on operational needs.
 
 
 Growth Opportunities
 
 
 This role provides hands-on exposure to administrative systems, workflow coordination, operational tracking, and remote collaboration. High-performing team members may progress into advanced positions such as Senior Administrative Assistant, Operations Coordinator, Quality Support Specialist, Workflow Analyst, Team Lead, or Operations Supervisor. We prioritize internal development and recognize individuals who demonstrate initiative, consistency, and strong organizational capabilities.
 
 
 Ideal Candidate
 
 
 You prefer structured environments and take pride in maintaining organized systems. You enjoy working with data, tracking progress, and ensuring tasks are completed accurately and on schedule. You value reliability and contribute effectively behind the scenes to enhance team efficiency. If you are seeking a long-term remote administrative career path with advancement potential, this role offers a strong foundation.
 
 
 Core Skills
 
 
 Entry-Level Administrative Assistant, Remote Operations Support, Work-from-Home Administrative Role, Data Entry, Spreadsheet Management, Task Tracking, Workflow Coordination, Business Operations Support, Virtual Administrative Assistant, Remote Entry-Level Opportunity
 
 
 If you are dependable, detail-oriented, and eager to build a career in remote administrative operations, we encourage you to apply.
</div>

Entry-Level Remote Operations & Office Support

Ajman Markets Cooperative

Qualifications &amp; Skills:<ul><li>Experience: Minimum 2&ndash;3 years as a secretary or administrative assistant, preferably in a corporate environment.</li><li>Skills:</li><li>Excellent written and spoken Arabic (mandatory)</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational and time management skills</li><li>Professional appearance and communication</li><li>Ability to handle multiple tasks and work under pressure</li><li>Preferred: Male Arabic candidate to ensure ease of communication with clients and staff in certain cultural/business contexts.</li></ul>Key Responsibilities:<ul><li>Answer and direct incoming calls, emails, and correspondence professionally.</li><li>Schedule appointments, meetings, and maintain the manager&rsquo;s calendar.</li><li>Prepare, edit, and proofread documents, reports, and presentations.</li><li>Maintain and organize physical and electronic files, records, and office supplies.</li><li>Assist in preparing official letters, memos, and internal communications.</li><li>Coordinate with internal departments and external stakeholders for smooth office operations.</li><li>Handle confidential information with discretion.</li><li>Ensure smooth communication between management, employees, and clients.</li></ul>Job Type: Full-time

Secretary

Arfeen Real Estate

Arfeen Real Estate is seeking a friendly, organized, and professional Receptionist to join our team in Ajman. This role is ideal for someone with strong communication skills who can confidently handle front-desk responsibilities and support daily office operations in a fast-paced real estate environment.Key Responsibilities<ul><li>Greet and welcome clients and visitors in a polite and professional manner</li><li>Handle incoming calls, messages, and general inquiries efficiently</li><li>Schedule appointments and coordinate with the sales team</li><li>Maintain office records, documents, and basic administrative files</li><li>Assist staff with routine office tasks to support daily operations</li><li>Ensure the reception area remains clean, organized, and presentable at all times</li></ul>Candidate Requirements<ul><li>Good communication and interpersonal skills</li><li>Presentable, courteous, and customer-focused attitude</li><li>Basic computer knowledge (MS Office, email, data entry)</li><li>Strong organizational and time-management skills</li><li>Previous receptionist or administrative experience is an advantage</li></ul>Job Type: Full-timePay: AED1,500.00 per month

Receptionist - Female

Confidential

<div>
 
 
 📢 We&rsquo;re Hiring! Receptionist &ndash; AJMAN
 
 
 
 A well-established
 
 Road &amp; Infrastructure, Road Markings, Signage &amp; Sign Boards company
 
 in AJMAN is looking for a professional and enthusiastic
 
 Receptionist
 
 to join our team.
 
 
 
 📍 Location:
 
 AJMAN
 
 
 
 🕒 Experience Required:
 
 1&ndash;3 years
 
 
 
 📅 Availability:
 
 Immediate joiners preferred
 
 
 
 💼 Key Responsibilities:
 
 
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 Greet visitors and manage front-desk operations professionally
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 Handle incoming calls, emails, and office correspondence
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 Coordinate appointments, meeting schedules, and meeting rooms
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 Support day-to-day administrative tasks
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 Maintain an organized and welcoming reception area
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 </ul>
 
 
 🎯 Requirements:
 
 
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 1&ndash;3 years of experience in a receptionist or front-office role
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 Experience in construction, road works, or signage companies is an advantage
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 Excellent communication and interpersonal skills
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 Proficiency in MS Office and basic administrative tools
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 Presentable, well-organized, and customer service-oriented
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 </ul>
 
 
 📨 How to Apply:
 
 
 
 Interested candidates may send their CV to apius@giffin.ae with the subject line:
 
 Receptionist &ndash; AJMAN
 
 .
 
</div>

Receptionist

Explore 25+ Administrative assistant in `ajman United Arab Emirates this March. Find roles across top companies and apply now to boost your career.

25 administrative assistant jobs In `ajman United Arab Emirates

Administrative Assistant

Administrative Assistant

Entry-Level Administrative Assistant Operations Support (Remote)

Entry-Level Remote Operations & Office Support

Secretary

Receptionist - Female

Receptionist